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Leaving Families

APPLYING TO A NEW SCHOOL

We are here to support your application to the next school, and provide any school records, transcripts, standardized test scores and recommendations required to apply to the new school. We can also assist with proctoring admissions assessments required for the next school. Please email your request to registrar@icsaddis.edu.et. Please note that recommendations especially can take time to complete, so we ask for at least two weeks notification on your document requirements. Any recommendation or reference completed by ICS is sent directly to the new school.

We encourage high school students to formally request their recommendations from their teachers and/or counselor. The high school counselors can assist them with this process. Completed recommendations will be returned to the registrar to be sent electronically to the new school.

PREPARING TO LEAVE ICS ADDIS

Please notify us in writing at least two weeks before your last day, to allow us time to prepare for your departure. The notification can be done either by email to registrar@icsaddis.edu.et or in person at the reception desk.

Checkout Procedure

All students must return all school and library books, instruments and other school-owned materials. Any lost books or materials can be paid for in birr with the cashier. All outstanding charges with the Business Office must be settled as well. Please make sure you do not have any school books or other materials at home.

For elementary school, your child's teaching assistant will receive a checkout form from the office and will obtain all the required signatures.

For middle and high school, the students will receive the checkout forms and they will be responsible to obtain all the required signatures. 

Exit Survey / Interview

As part of the withdrawal process, we ask all families to provide feedback to ICS to help us continue to provide an excellent education. Please take a few moments to fill out this anonymous survey. If you prefer to speak with someone in person, let us know and we can arrange an exit interview with our Communications Director, Kristi Williams.

Your feedback is very helpful. You can access the anonymous survey by clicking HERE.

Withdrawal Packet

The registrar will prepare a withdrawal packet for each student leaving ICS. The withdrawal packets for elementary students will be sent home with the youngest child on their last day of school, unless you request to pick it up in person from the office. The withdrawal packets for middle and high students must be picked by the students upon return of the checkout forms.

The withdrawal packet is a sealed envelope containing the student's official transcript or report cards for the time he or she has been at ICS, along with Measures of Academic Progress (MAP) scores, if applicable. It also contains a school profile and certificate of enrollment. Please note that if you are leaving before the end of the semester, we will not be able to include a final grade report in the withdrawal packet. See the information belong regarding leaving ICS early.

Additional Withdrawal Packets/Official School Records

If needed, school records or additional withdrawal packets can be prepared or sent electronically to your child's new school. Please let us know if you need anything additional. This can also be done upon request at any time of the school year.

Leaving ICS Early (Mid-Year)

While we encourage families to plan travel around school semester dates, we understand that it is not always possible to do so. If your child will be withdrawing from ICS before the end of the quarter or semester, please note the following:

Availability of Mid-Term or Final Grades

Elementary and Middle School: 

Students must attend class for at least 30 school days of the quarter to receive grades for that term. Students in attendance for less than 30 school days of the quarter will not receive a report card.

High School: 

If a student withdraws from ICS before the end of a semester, only a “progress grade” (to date) can be given. Course credit will not be granted for the semester. A student must attend 85% of classes for the semester and achieve a grade of 3 or higher in order to receive credit for the course. High school progress reports, issued once per semester, are not indicative of semester grades.

Issuing Report Cards

Report cards or progress reports are not always ready on a student's last day of school, if the student is leaving before the final day of the quarter or semester. Whenever possible, the withdrawal packets contain the student's final report, but if that is not possible, then the registrar will send the final report by email to the parents as soon as it is available. Parents should make additional arrangements if they want hard copies of the reports, or want the reports emailed directly to the new school.